If you plan weddings, play as a DJ or decorate venues, you know the season when enquiries pour in from every direction. Couples message you on Instagram, a company emails about its Christmas party, a friend of a friend calls about a fiftieth birthday. Every client wants something slightly different and expects a quick reply, because they are asking your competitors too.
At the same time you are handling things that must not go wrong: two events on the same weekend, a forgotten deposit, transport of equipment nobody agreed on, or a coordinator who does not know where to be on Saturday morning. As long as it all relies on a spreadsheet and memory, a mistake is always a little closer than it should be.
No website? Build one from what is already in the system
In the Homeearly admin you can create a business website in a few minutes, free of charge at homeearly.eu/firma/your-business. It takes your services with prices and photos, such as full wedding planning, a DJ for your event, decorations or equipment hire. Add a gallery from past events, a map and contacts; terms and conditions and a GDPR policy are generated automatically, and the design is tailored to your trade.
Clients will find an Enquire button. They describe the type of event, the venue, the number of guests and their vision, can attach a photo, and see a preview of which days are already taken. So nobody asks about weekends you have already filled.
Already have a website? Embed the form with one snippet
If you have your own site or portfolio, there is nothing to change. Embed the enquiry form with a single snippet of code, or put the link on Instagram, Facebook or your Google business profile. The main change happens behind the website: instead of searching through messages, all enquiries are in one place, and each one easily becomes a quote, an event in your calendar and an invoice.
What makes the season easier
- Quotes clients approve online: turn an enquiry into an itemised quote, the client confirms it via a link, and one click creates the event.
- Delivery costs: a flat fee or per-kilometre rate, parking and tolls, so moving sound gear or decorations is not at your expense.
- Pricing by scope, because no two weddings are alike.
- Event calendar and team: coordinators with roles and working hours, resources such as vans or equipment sets, and sync with Google, Outlook or iCloud calendars to prevent double bookings. More in calendar, tasks and team.
- Documents attached to the event: contracts, schedules and other PDFs live with the event, not scattered across folders.
- Enquiries from email are offered for approval and client replies are attached to the enquiry. New enquiries reach you as phone notifications.
- Invoices with QR payment, automatic matching of bank payments and payment reminders. After the event, the client receives a review request.
A typical moment in peak season
For illustration only: on Monday morning your phone shows three new enquiries from the weekend: a June wedding, a corporate event and a question about equipment hire. For the wedding you prepare a quote with a DJ, decorations and delivery, which the system calculates from the distance. The couple look it over at home and approve it online that evening. The event appears in your calendar and you attach the contract.
On Thursday you assign the weekend's events to coordinators, and each of them sees their own schedule in their phone calendar. After the wedding an invoice with a QR code goes out for the balance, and the revenue overview shows how the season is shaping up.
In short
Faster replies to enquiries, quotes that look professional and no clashing dates. Delivery and deposits are always accounted for, leaving you more time to make each event memorable for your clients. Find out more on the Homeearly for weddings and events page.
Try Homeearly for free
Signing up takes a minute: 30 days free with every feature, no credit card and no commitment. We set it up for Weddings and events / DJ / Decorations right away — services, menu and wording — and you can create your website straight after signing up.
What Homeearly does for Weddings and events / DJ / Decorations